Inventory Management Module – Camp Laptop (Local Server) & Central Server

Inventory Master Configuration

• All Inventory Master configurations shall be managed centrally through the Admin Portal on the Central Server.

• The Inventory Master shall include:

• • Item Master

• • Unit of Measure (UOM)

• • Manufacturer Master

• • Distributor/Supplier Master

• • Item Categories

• • Stock Threshold Levels

• • Batch and Expiry Configuration

• Any additions, modifications, or deactivations of master data performed on the Central Server shall be synchronized automatically to all camp laptops (local servers).

Inventory Operations at Camp Level

• The Pharmacy User shall manage inventory transactions through the Inventory Module available on the camp laptop (local server).

• The following inventory functions shall be supported:

• • Stock Entry (Goods Receipt)

• • Stock Adjustment (Increase/Decrease)

• • Stock Indenting/Requisition

• • Stock Transfer (if applicable)

• • Opening Stock Entry

• • Closing Stock Management

• • Medicine Dispensing

• • Stock Balance Inquiry

Synchronization with Central Server

• All inventory transactions performed on the camp laptop (local server) shall be stored locally and synchronized with the Central Server whenever network connectivity is available.

• The synchronization process shall update:

• • Current stock balances

• • Stock movement transactions

• • Opening and closing stock records

• • Indent requests and approvals

• • Medicine dispensing details

• The system shall maintain transaction logs and audit trails to prevent data loss and support reconciliation between the local server and the central server.

Business Rules

• Inventory master data shall be maintained only at the Central Server and shall not be editable at the camp level.

• Camp-level users shall be permitted to perform inventory transactions only for items available in the synchronized master catalog.

• The system shall support offline inventory operations at camp locations and automatically synchronize pending transactions upon restoration of connectivity.

• Any inventory discrepancies identified during synchronization shall be logged and reported for administrative review.

Reporting

• The system shall provide inventory reports at both camp and central levels, including:

• • Current Stock Report

• • Opening & Closing Stock Report

• • Stock Consumption Report

• • Stock Adjustment Report

• • Low Stock & Out-of-Stock Report

• • Expiry and Near-Expiry Stock Report

• • Indent and Fulfillment Report